Cut a vet's weekend record-keeping to minutes a day with an AI scribe
Quick answer
CityVet White Rock is a vet clinic in Dallas, Texas with 3 doctors, 9 support staff and about 60 patients a day. The practice owner was often 1 to 2 weeks behind on medical records and spent 4 to 5 hours of every weekend off catching up. She put a tablet with the ScribbleVet AI scribe in every exam room. Doctors and techs press record, the AI writes the visit note, and the notes go to a shared email inbox for the team.
Business type: Clinics, dental & vet. Tool used: ScribbleVet (AI scribe). Result: The owner estimates her 6 to 8 hours a week on records dropped to a few minutes a day. Counting her own time (she values it at $200 an hour) and the tech she paid to help with records, she estimates it saves $2,000 a week, and she can fit 1 to 2 more urgent visits a day. These are her estimates, published by the tool maker.
Source: ScribbleVet (Company case study) · Added Fri, Oct 30 · Last updated 2026-10-30
Try the AI scribe at home first with a pretend appointment to see the note quality.
Put a tablet with the scribe app in each exam room so anyone can start recording.
Send finished notes to one shared email inbox so the doctor isn't the bottleneck.
Have techs paste notes into the practice software, then the vet edits and approves them.
Use the visit summary to email clients a recap they can read later.
Result
The owner estimates her 6 to 8 hours a week on records dropped to a few minutes a day. Counting her own time (she values it at $200 an hour) and the tech she paid to help with records, she estimates it saves $2,000 a week, and she can fit 1 to 2 more urgent visits a day. These are her estimates, published by the tool maker. (as reported by the source)
CityVet White Rock is a vet clinic in Dallas, Texas with 3 doctors, 9 support staff and about 60 patients a day. The practice owner was often 1 to 2 weeks behind on medical records and spent 4 to 5 hours of every weekend off catching up. She put a tablet with the ScribbleVet AI scribe in every exam room. Doctors and techs press record, the AI writes the visit note, and the notes go to a shared email inbox for the team.
Which tool did they use?
ScribbleVet (AI scribe).
What was the result?
The owner estimates her 6 to 8 hours a week on records dropped to a few minutes a day. Counting her own time (she values it at $200 an hour) and the tech she paid to help with records, she estimates it saves $2,000 a week, and she can fit 1 to 2 more urgent visits a day. These are her estimates, published by the tool maker. (as reported by the source)
How did they set it up?
Try the AI scribe at home first with a pretend appointment to see the note quality. Put a tablet with the scribe app in each exam room so anyone can start recording. Send finished notes to one shared email inbox so the doctor isn't the bottleneck.
Answers come only from the source. Questions it doesn't answer are left out.
Starter prompt
Our own prompt for copying this setup. Swap in your details. Not quoted from the source.
Turn this exam-room recording into a SOAP note for [clinic]. Use proper medical terms (for example, ear infection becomes otitis). Leave out small talk. Then write a short, plain-English summary I can email to the pet owner.
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